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The Best Time to Send an Email (Research-Backed)

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Here’s a little exercise for you: Check the timestamps on the emails you’ve gotten in the past day. What have you found? For me, I noticed that most of my emails, especially my subscription emails, were sent between 9-10 AM, or 5-6 PM.

This isn’t a coincidence, either.

While the answer to “What’s the perfect time to send an email to my customers?” isn’t an exact science, there are some key findings we’ve discovered through heavy research, and those times listed above are right in line with what we found. Keep reading to find out the best time to send an email, according to our findings.

Why Email Matters For Your Business

Automated email marketing provides a chance for you to improve sales conversions — maybe even by 14%. It’s a way to send customers unique offers — such as product sales or newsletters updates — with information your reader can’t get anywhere else.

Emails should be personalized with what your customers want to see, allowing you an instant way to communicate with them. Your emails should contain information your customers are interested in learning more about, such as discount offers, business updates, or product/service launches.

HubSpot‘s marketing email tool allows users to create and send automated emails for free. It also gives you the option to schedule your emails according to the preferences you’ve set. Then, your emails will then be sent to the list(s) of contacts you select.

When you reach this option in your automated email tool, you probably spend some time wondering when exactly your audience would like to receive your email, especially if it includes a limited-time offer. You want to make sure the highest number of customers possible are reading your emails. 

How to Measure the Performance of Your Email Sends

If you’re wondering about the best time to send a marketing email, there’s something you should know first. There’s a lot of data out there on the subject that provide differing answers, and one reason is because it depends on your audience and, more importantly, how you’re measuring success. 

For example, the best time for people opening your emails could differ from the best time for people to take action. Here is a breakdown of the most important email metrics:

Click-through rate

Click-through rate refers to the number of people who open a link or image in an email. This number will always be smaller than the total number of emails opened, since some people will open your email but then abandon it without engaging with it any further.

Click-to-open rate

When comparing the number of people that opened your email and the number that clicked on any links, that data is called click-to-open rate. This metric helps you identify which information in your emails is relevant to consumers. Finding CTOR is done by diving CTR by the open rate and multiplying it by 100%. For example, if your email receives 200 clicks and 120 opens, your click-to-open-rate is 60%.

Open rate

The open rate, then, is the percentage found from the number of subscribers who opened your email campaign. Emails that have great open rates have short, effective subject lines. Plus, they’re optimized for previews and preheader text.

Best Time to Send Emails

If you’re sending emails that include a sale or promotion, try sending them during the times your audience tends to take their lunch breaks simply because they may be more likely to check their emails at this time.

If you want something more specific when it comes to what time and day you should send an email, we found some researched-backed best practices.

The following numbers are from GetResponse, an email marketing software that combed its data to compile a report of email marketing benchmarks. They analyzed 4 billion emails from 1,000 active senders.

graph of the best times to send an email

Image Source

The highest line of the graph represents the open rate. The purple line (i.e., the one below it) represents the click-to-open rate. Below that, the dark blue line, represents the click-through rate. The almost transparent data counts the number of messages sent in percent value.

This gets into the best day to send through an email. CampaignMonitor collected data from millions of emails used on their service. They put together the best day as it pertains to data collection.

visual of best days to send emails

Image Source

From this data, it looks like the best days for seeing a good blanket of success fall during the workweek. People are mostly opening and reading through emails in the middle of the week. It’s also good to keep in mind the lowest unsubscribe rate: during the beginning of the week.

Keeping your audience in mind is a good tip for figuring out the time to send your emails. If your buyer persona is a professional with a nine-to-five job, sending emails during their ideal downtimes are the best. For instance, HubSpot sends emails between 8-9:30 AM ET to match our audience’s daily routines.

Entrepreneur concurs with the above broad strokes recommendations but breaks it down further based on audience type:

The big take-away here is that you’ll want to segment your B2B audience down even further, perhaps by job function or seniority, to accommodate different behaviors and modes of working with your email sends. You may even find that other times work better for your list.

B2B is great and all, but does the time you send an email matter when marketing consumer and personal goods?

Again, keep in mind that studies differ, consumer behavior is always changing, and performance varies based on which metric you’re using as your ultimate goal. Continue experimenting and seeing what works best with your audience. One way to do this is by using an automation tool like Seventh Sense which will fine-tune your email sends using artificial intelligence. 

Email marketing can be a tricky subject. There are so many industries taking advantage of it in their own way and making an impact. How do you measure up?

Your subscribers are already interested in your content. They appreciate what you are offering as a company, and as long as you’re sending them emails that relate to that, you have a good chance of obtaining great metrics.

Editor’s note: This post was originally published in November 2019 and has been updated for comprehensiveness.





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The B2B content that can help your sales team close

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30-second summary:

  • The driving force behind many B2B marketing initiatives is content creation, but all content is not equal. Some content types are better for closing the deal than others.
  • Tying content to specific stages of the buying cycle has been shown to increase B2B buyer engagement and lead to more deals.
  • B2B buying groups spend most of their time researching new solutions independently. They use content to help facilitate this process. By creating content that matches different needs on the buying cycle, B2B marketers can help guide buyers in their increasingly self-guided buying process.
  • Marketers who understand the job inherent in the buying funnel are in a better position to create content that helps buyers complete them.

B2B marketing teams are juggling a million balls, with responsibilities that include driving demand gen and awareness through outbound marketing, creating compelling messaging for their company’s unique audience (not to mention defining that audience), and—above all else—producing sales qualified opportunities that close.

The driving force behind many of these marketing initiatives is content, with one survey of nearly 700 B2B marketers listing the top 3 content marketing priorities as:

  • Improving quality/conversion of audiences
  • Improving content distribution/promotion
  • Focusing on content quality/quantity

Source: Marketing Charts

All content is not equal, particularly when it comes to lead nurturing and the B2B buying funnel.

Certain content types are more conducive to generating actual deals versus generating leads (even qualified leads).

Content that’s developed with the bottom of the funnel in mind works better at the decision level for buying teams. Tying content to specific stages of the buying cycle has been shown to increase B2B buyer engagement and lead to more deals.

Isabelle Papoulias, CMO at Mediafly, a sales enablement platform, writes, “Generally, B2B content should first create a positive predisposition and consideration for your brand, and later help accelerate the prospect along the path to purchase when they choose to buy. However, the buyer’s journey has become a self-guided journey, meaning by the time a prospect seeks to engage with a sales rep, they’ve already conducted a large majority of their research, narrowing down options before having conversations with sales.”

Let’s unpack that a bit.

The B2B buyer’s journey is becoming self-guided

B2B buying is dominated by buying groups whose time is divided across five main buying activities, according to Gartner. The following chart shows how buyers’ time is spent:

Source: Gartner

Roughly 45% of the buying group’s time is spent researching solutions independently, either offline or online. Another 38% of time is spent meeting internally and doing…other stuff, while only 17% of time is spent meeting with potential suppliers.

What this means is that the buying group is researching your solution on their own and reviewing their research internally before they ever reach out to you.

However, it may be a misnomer to say that the B2B buying process is self-guided if you’re producing the right content. Remember, the content you produce has the potential to guide buyers (or not). It all hinges on the type of content you produce and how it’s tied to the overall B2B buying funnel.

Let’s look at that funnel then, shall we?

There is no funnel

Gartner has deconstructed the traditional B2B buying journey, turning it into a list of jobs that a buying team must complete prior to purchasing a new product or solution.

Marketers who understand these jobs, are in a better position to create content that helps buyers complete them.

B2B buyingSource: Gartner

It’s easy to visualize the above buying jobs as a buying funnel. I’ll even do it for you:

While it’s simple to put the buying jobs into a funnel, the reality is that the B2B buying process itself is not linear.

The journey may always start with identifying a problem (or a need) and end with consensus, meaning everyone on the team agrees about what to purchase.

But the reality, according to Gartner, looks more like this:

B2B buyingSource: Gartner

This buying journey, when laid out end to end, looks like a maze, rather than a funnel, with buying jobs circling back on each other as more information is collected and team members move from problem identification to supplier selection.

The thing that’s tying it all together is content.

Targeting content to buying stages leads to more deals

So, what kind of content helps convert “good” marketing leads to sales qualified opportunities that close?

I’m glad you asked.

For their 2020 B2B Content Marketing Benchmarks Report, The Content Marketing Institute (CMI) asked B2B marketers which content types were the highest performing for their organization based on where buyers are in the buying journey.

Top-of-funnel content including lead generation content types included things like blog posts and short articles, social media posts, in-person events (remember those?) and e-books.

Mid-funnel content included many of the same types of content, with Email newsletters thrown in there for good measure, perhaps because emails are more product/solution specific rather than focused on identifying a problem and/or branding (e.g., “our product exists to help solve your problem.”)

Content that was best for converting leads to deals was not the easy stuff–you won’t see blog posts in this list. Conversion-focused content includes in-person events (sigh), case studies, and webinars/online events (whew).

Here’s what the CMI’s results look like in their version of the buying cycle:

Source: Content Marketing Institute

And here’s what it looks like mapped to Gartner’s “buying jobs” funnel:

Create late-stage content

The CMI survey revealed that half of the content created by B2B marketers in the past 12 months was “top-of-funnel” content and another 22% was mid-funnel content (which is very similar to top-of-funnel content).

Only 14% of content produced by B2B marketers was late-stage or end-of-funnel content. That is, case studies, webinars, and online or offline events.

There are a couple of lessons to be learned here.

First, you can stand out from your competitors simply by producing content for every stage of the funnel. Also, you will gain a competitive advantage if you produce more mid-to-late stage content, the kind of content that creates deals.

An added bonus? Your sales team will love you.

Mediafly’s Papoulias concurs. She writes, “Companies need to think through what types of content are needed for various stages of the buyer journey and target accordingly. Content like infographics, white papers, or e-books educate on the issues the solution solves and provides buyers the answers to the questions they are likely typing into search engines like “how-to” or “what is.”

“On the other hand, case studies provide buyers with the third-party validation necessary to get deals across the finish line. With proper lead nurturing supported by the right content every step of the way, companies will strengthen the relationship with the prospect ultimately closing deals and driving revenue.”

The post The B2B content that can help your sales team close appeared first on ClickZ.



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Top 15 Chrome extensions for social media marketers

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30-second summary:

  • When it comes to the internet browser, Google Chrome, with its extensive list of extensions is the indisputable chart-topper.
  • As a digital marketer, you have to keep track of so many things – different projects at various stages of development, research, reporting, new leads, existing clients, et cetera.
  • Bhavik Soni shares a list of the top 15 Chrome extensions that will make social media marketers more productive, smart, and efficient.
  • These are categorized into extensions for – Productivity, research and tracking, content creation and implementation, and digital marketing. Dive in!

When it comes to the internet browser, Google Chrome, with its extensive list of extensions is the indisputable chart-topper. From simple theme-based to technical coding-related, the extension list in chrome is practically endless.

This extension-packed list also boasts a wide variety of efficient social media extensions that boost professionalism, punctuality, and productivity. And, who wouldn’t love a convenient free plugin that makes life easier!

As a digital marketer, you have to keep track of so many things – different projects at various stages of development, research, reporting, new leads, existing clients, et cetera. These extension apps create a focus-orientated and organized work environment by keeping marketers updated on project developments, sending to-do reminders, enhancing content, and more.

In short, these install-and-use plugins act as the ace up their sleeves for social network marketers. They work as useful gadgets and trained assistants. They are the must-have social media marketing tools for every marketer.

You can optimize and make Google work for you in a jiffy by adding these 15 Chrome Extensions to your browser today.

Chrome Productivity Extensions

1. StayFocused: App block & website block google chrome extension

Designed to boost productivity, the StayFocused extension limits the amount of time you spend on vanity Googling. It offers the brute force you need somedays to anchor your focus to what’s more important.

Pricing:

Free

2. Momentum: Personal dashboard new tab chrome extension

Perhaps, Momentum is the best Chrome extension for productivity. It steers your focus from idle to important by motivating you with quotes, encouraging positivity with mantras, and inspiring with serene photography. Features like Daily Focus, To-Do, Countdowns, Metrics, Event Reminder and Links help you browse the internet with intent. What’s more? The plus version is available for just $3.33/month.

Pricing

$3.33/month

Research and tracking extensions

3. Diigo Web Collector: Highlighter and bookmarker for chrome

Diigo is a research chrome extension that lets you highlight important phrases, bookmark and save pages, write notes, and collect references at a single place. It comes in handy for social media marketers, who generally invest hours in R&D for planning a campaign, learning trends, and comparing the competitor’s strategy.

Pricing:

Free

4. Google Analytics URL Builder: Online UTM tracking

This is a tracking extension that lets you build UTM parameters. With the help of this plugin, you will be able to gauge the effectiveness of the UTM tags used in the campaigns. Google Analytics URL Builder also allows you to share templates with others, saves time when you have to generate URLs manually, and shares progress with clients.

Pricing:

Free

5. Ghostery: Makes web cleaner, faster, and safer

Ghostery is designed to block ads and trackers, this productivity chrome extension makes a great social media marketing tool. With its help, you will be able to learn the trackers on the competitor’s sites that they use to attract, engage, and convert the visitors.

Pricing

$11.99 USD /month/user*

6. SpyFu: SEO and PPC tools for professionals

Yet another efficient tracker extension that lets you peek into the competitor’s site data. Spyfu reveals extensive information, including where the competitor appeared on Google in the past nine years. The social media marketing (SMM) plugin also shows all keywords bought on AdWords, every ad variation, and every organic rank for $33/month.

Pricing

$33/month

Content creation and implementation

7. Canva: Design is all around us

How social media advertising will perform relies a lot on visuals. Photo-driven platforms like Instagram and Pinterest yield better ROI than content-driven Twitter or Facebook. It is because photos get more engagement. To ensure you can make most of this social media trend, creating impressive and attention-grabbing posts become imperative. It is where Canva comes into the picture.

Pricing

Free

8. Figure it Out: Solve your time zone pain

A digital marketer works for clients and target audiences in different time zones. For them, Figure it Out proves to be a handy tool. It is an extension that lets you keep track of up to 10 time zones, and makes scheduling posts accordingly.

Pricing

Free and paid ($3/month)

9. WhatFont: Identify fonts on web pages

We get it, fonts are tricky. Download an app, and it gives you hundreds of fonts that are too similar-looking, too familiar, or too quirky for your campaign. One day you browse a site – may be a competitor’s – and find just the font you were looking for but have no clue which one it is.

That’s when WhatFont comes to the rescue. A single click and it reveals not only the name but also the family, style, weight, size, line height, and color of the font.

Pricing

Free

10. Unsplash Instant: Beautiful photos in your new tab

For every social media marketing post, there is a tedious task to find high-quality, professional stock pictures, usually for free. Unsplash Instant lets you find great photos ranging from flowers and skies to desktops and artsy portraits. You can save them for free and use it for all kinds of commercial use.

Pricing

Free

11. Colorzilla: Advanced colorful goodies

Colorzilla allows you to hover over any color shown on a webpage and learn about its hex code for future use in a social media ad post. With this plugin, you will be able to create consistent color themes, appealing visuals, and come up with perfect palettes.

Pricing

Free

12. Sniply: Drive conversion through content

Social media promotions through third-party content are more effective when they include a tempting call-to-action that takes the reader to your own online space. Sniply helps you make those conversion-generating posts by letting you add custom CTA to any piece of content. On the dashboard, the plugin will show how many clicks your links are getting and the level of engagement for tracking purposes.

Pricing

$29/month

Digital marketing extensions

13. IFTTT for Marketing and social media automation

IFTTT free digital marketing extension syncs multiple apps and automates them, thus saving a lot of time and effort. In simple terms, you could post a pic on a dozen different platforms all at once.

Pricing

Free

14. Buffer: Share content easily

With this social media extension, you will be able to schedule and manage posts across different platforms. Buffer will also let you follow up with analytics to track the performance of each post.

Pricing

$85/mo

15. LastPass: Free password manager

By downloading the LastPass Chrome extension, you will not need to remember dozens of passwords to each social media platform. This free password manager will do it for you. You could also create a master password through LastPass.

Pricing

Free

Let’s sum it up

Here’s a guide to 15 best Chrome extensions available for social media marketers. From saving bookmarks to managing posts and passwords, these plugins will work as assistants to digital professionals.

Note: Details like pricing are subject to change as per the respective tool provider.

Bhavik Soni is a Creative Writer at Auto Monkey. We provide an original analysis of the latest happenings in the social media industry. Connect with Latest Social Media Trends and News plus tips on Twitter, Facebook, and other social tools on the web.

The post Top 15 Chrome extensions for social media marketers appeared first on Search Engine Watch.



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HubSpot Sales Hub: 10 "certified dope" tricks for succeeding

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You don’t need me to tell you — there’s a lot of pressure on sales teams right now to perform. You’ve got to hit your numbers.

But I’m here to tell you that hitting your numbers isn’t just about your tactics and your process, it’s about using your technology to be more efficient, more productive, and more data-driven.

I’ve had the pleasure of working with sales teams across all kinds of industries who are using HubSpot in all kinds of crazy ways.

One of my favorite parts of my job (helping people own HubSpot at their organization) is the almost constant opportunity to get creative with the platform to solve for the evolving needs of varying individuals and teams.

Over the last several years of nerd-ing out on HubSpot, and working with a whole team of HubSpot geeks, I’ve collected all kinds of little gold nuggets for using the platform, and today I’m giving you my top 10 for the Sales Hub.

Some of these may seem random, but that’s part of the fun, right?! When you’re working in the platform day in and day out, you come across little random things that make a big improvement in your workflow or in collecting great data.

I get it, you’re busy. I purposefully made this easy to skim through, so you can quickly find ones that will make the biggest difference for you!

I encourage you to read (and watch) through this with your HubSpot portal open, ready to try some of these yourself as you go!

1. Not sure which deals are stuck in a deal stage?

The problem: If your company has a high volume of deals being juggled at one time by multiple reps, it can be a lot of work to stay on top of where every deal is at all the time. Many sales managers want to see what deals have been stuck in different deal stages for a certain amount of time, but there is currently no out-of-the-box report for stuck deals in HubSpot.

If you’ve tried to solve this problem before, you’ve likely found the calculated deal property called “Time in Stage [Deal Stage Name]” and gotten all excited, only to find out that this property only calculates when a deal has moved out of that stage, rendering it useless for this purpose.

If this kind of reporting is important to your team, we’ve got just the hack for you!

The hack: While you can’t use the Time in Stage properties for your stuck deal reporting, you can use the hidden reporting property “Entered Stage Date” to hack a stuck deal report together for each of your individual deal stages.

Wondering what I mean by “hidden reporting property?” Check out number 2!

Check out how to do it here:

 

The dopeness: What I love about these reports is that they both help give reps visibility to make sure they’re giving attention to older or stalled deals, and they help the team keep the pipeline squeaky clean. Many times when these reports are created, reps jump in and say “oh yeah those deals are lost I just didn’t move them.” Great! Clean ‘em up.

Keeping your pipeline clean? That’s certified dope.

Note: there are much more complicated ways to do this with custom properties and workflows that could give you a single report to look at stuck deals. However, they tend to be much more finicky and, in my opinion, aren’t really worth it.

2. Speaking of hidden reporting properties… have you heard of ‘em?

The problem: If you read the hack above and thought, Heyyyy how come I didn’t know about these? You’re not alone.

The trick: There is a set of properties that you’ll only see in the custom report builder. (Don’t worry, HubSpot’s not really hiding them, they’re listed under Deals Calculated Information in the list of default deal properties.) Not many people are geeky enough to be scrolling through HubSpot’s list of default deal properties (but apparently I am!), so they’re often missed.

Here are the six calculated deal properties that are available to you for creating custom reports according to HubSpot:

“These properties are used only as measures or filters when building a custom report and will not appear in your properties settings or on individual deal records.

  1. Deal status: groups your deals into won, lost, or open (includes all other stages) and can be used when building a custom report to show you a count of deals in each stage type.
  2. Closed amount: the amount value for deals marked as “closed won”. This can be used as a filter when building a custom report.
  3. Days to close: the time between create date and close date. This can be used as a filter when building a custom report.
  4. Deal stage probability: the win probability set in deal stage settings for a deal’s stage. This can be used as a filter when building a custom report.
  5. Forecast amount: the amount multiplied by the win probability of a deal’s stage. This can be used as a filter when building a custom report.
  6. Time in stage [deal stage name]: calculated for a deal after it leaves a given stage. This is not calculated for a deal’s current stage. This can be used as a filter when building a custom report.”

The dopeness: there is a cascade of dopeness that can come from knowing about these properties, but here’s the skinny: in order to get the most out of Sales Hub, you need to leverage all of the data that HubSpot collects for you throughout your sales process.

All of these properties make it easy to create custom reports that show you how your team is performing and help you find areas for improvement.

Transparent reporting on all of your deal data? That’s certified dope.

3. Do you know objectively why your team loses the most deals?

The problem: You’re winning and losing deals all the time, but do you know why you’re losing the deals you are? I’m not talking about the gut-check answer based on how you’re feeling right now. I’m talking about objectively through your HubSpot data.

Most people don’t. Many teams do fill out the default closed lost reason property, but there’s a problem — that property is an open single-line text field. What’s the problem? There’s no standardization of that data, which means it would take you hours to pull all of the closed lost reasons that every rep typed in and aggregate them into a useful report.

The tip: there is an amazingly easy fix for this that can lead to significant insight into where your sales process may be broken or at least not functioning as well as it should be. The easy fix is… change the closed lost reason property to a dropdown field!

Or better yet, leave the default closed lost reason property as it is, and change it to “closed lost reason explained” — this can then be used for adding more detail to context to the new property you’re going to create: closed lost reason. This one will be a dropdown field with set options that you choose (ie budget, competitor, timing).

Check out how to do it here:

Closed Lost Reason Dropdown Property

The dopeness: this simple change allows you to collect information that, while sometimes difficult to see, will take the guesswork out of why your team is really losing deals. You may be surprised by which reasons show up at the top of the list.

What’s more, when you’re creating closed lost reason reports from this property, you can break the report down by properties like individual sales rep, deal type, or product interest so you can look for different trends.

Being able to use your closed lost data to actually win more deals? That’s certified dope.

4. Have trouble using HubSpot for forecasting because the deal stage probabilities aren’t flexible enough?

The problem: HubSpot’s forecasting is a great tool, but only if the win probabilities you’ve set for each of your deal stages are perfectly accurate. The problem is, in real life, there are often lots of different factors for determining a deal’s likelihood to close beyond just the stage that a deal is in.

When this is the case, looking at HubSpot’s forecasting reports can be frustrating because you know they’re not showing what you really think will close.

The hack: At IMPACT, we’ve hacked our HubSpot portal so that our reps can update a win by close date probability dropdown field in increments from 0-100% based on a variety of factors we’ve internally decided upon.

We then use calculation properties and workflows to calculate our own forecast numbers that we can then create custom reports off of.

Check out how we do it here: (This one’s a bit involved!)

Setting Up Your Own Custom Forecasting

The dopeness: Sometimes, we’ve got deals we know are going to move fast, so even if it’s in an earlier deal stage we can set the win by close date probability to be high. While this certainly takes trustworthy reps to ensure they’re using this property properly, it’s given us the ability to do much more accurate forecasting.

Plus, you’ll find out pretty quickly if people are using it well based on how much more accurate your forecasting becomes —and you can keep tweaking how your reps are using your custom property so it just gets better and better.

More accurate forecasting in HubSpot? That is for sure certified dope!

5. How do you know the win probability percentages you’ve set in your pipeline are legit?

The problem: Everyone wants to do accurate forecasting, but it often ends up being driven by a lot of gut feelings and guessing. You set your win probability percentages (either with the method mentioned in #4, or with your win probabilities set in your deal settings), but when you get to the end of every month your forecast is way off.

Or maybe you’re just getting into your portal and you have no idea what win probabilities you should be setting up.

The hack: Lucky for you, I work with some really smart people. One of them is Jess Palmeri, HubSpot certified trainer and lover of HubSpot tricks.

Jess came up with a hack for validating the win probability percentages you’re using with custom funnel reports that I absolutely love.

I’ll let her show you exactly how to do it:

IMPACT | Validating Your Win Probability Percentages in HubSpot

The dopeness: you may not need the flexibility in setting probabilities for every deal like what we showed in #4, but if you want to get accurate forecasting in HubSpot this is a big step to getting there!

Even more accurate forecasting in HubSpot? Even certified doper! (okay I realized that one is a stretch but I couldn’t help myself…)

Speaking of forecasting, I have another certified dope friend who’s presenting on just the thing at HubSpot Training Day in October! 

6. Do you have to manually let people know when deals are moving through your pipeline or when/how other deal-related activities are happening?

The problem: How much time do you spend updating other people when your deals are moving along, or even notifying others on your team when you’re doing certain activities in HubSpot?

If you’re a manager, how much time do you spend looking through your reps’ pipelines to see if deals have been updated or moved along?

While you can use @ mentions when logging individual activities (meaning a call, email, meeting, or note on a contact record), many people eventually end up saying some version of this: “When I do this one thing in HubSpot, I want this person and that person to know.”

The tip: HubSpot’s Workflows automation tool has a handy little set of actions called “Internal Communication”. This allows you to set up customized notifications for when almost anything happens in your portal (think: properties are updated, deals move stages, etc.).

Here’s a quick example of what you could do with this:

Internal Notification Workflows

The dopeness: I love how customized and specific these internal notification workflows can get. You can certainly send bulk notifications to entire teams, but you can also create workflows that are super-specific to an individual person’s role and what they need to stay on top of.

Staying on top of what’s going on without using extra time manually updating people and getting updated? That’s certified dope.

7. Are there things you have to update every time you move deals to certain stages?

The problem: throughout your different deal stages, you’re likely collecting information along the way that you have to input into the deal record. You may even require certain pieces of information before moving a deal along to the next stage.

But how do you make sure that is happening across the board?

The trick: Require stage property updates! This is another simple one that can make your data collection on deals exponentially easier.

In your pipeline settings, you can use the “Update Stage Properties” section to select what properties a user is prompted to update when they’re moving a deal to each different deal stage. You can also select which of those properties are required.

Check out an example here:

Using the Update Stage Properties Functionality

The dopeness: Let’s be honest — collecting and managing great data is hard. You don’t want to waste your time or energy doing data entry onto deals. But using the “Update Stage Properties” functionality to its fullest will make it quick and easy for your reps to add in deal information as well as keep information up to date.

Keeping a squeaky clean deal database? That’s certified dope!

8. How do you get lead intelligence on leads that haven’t come in through your website?

The Problem: when you have sales leads that come in through your website, you’ve got all of this lead intelligence on them because of your HubSpot tracking code. You can see what pages on your website they’ve viewed, what emails they opened, forms they’ve filled out, and more.

But what happens when a lead calls your office, emails you out of the blue, or connects with you on LinkedIn? How do you get all of that lead intelligence that you know and love?

The hack: use a HubSpot form to collect contextual information from the lead before your first meeting with them!

I discovered this hack completely by accident. A sales rep had created an email template to send to prospects before her first scheduled meeting with them. It looked like this:

This form was created simply to collect additional info from prospects to help the rep prepare for their first call — it has questions about why they’re reaching out, what their challenges are, and more.

In the back end, when any contact fills out a form on your website (no matter what the purpose of that form is), HubSpot is able to attach their browser cookies to their contact record.

This means that if a lead comes in through any non-form-fill method, using a pre-call questionnaire built in HubSpot will allow you to gather lead intelligence once they’ve filled out that form.

Note: it’s standard practice to use cookie consent banners on websites these days, and I’d recommend making sure you’re using one for this hack. If someone wants to opt out of us collecting lead intelligence data on their browsing, we should allow them to do so.

The dopeness: Doing something like this is a win-win. You’re collecting double the lead intelligence (both directly from the contact, and indirectly from their interactions with your website and marketing), which enables you to give your prospects the best possible buying experience.

Using data to give prospects an amazing buying experience? That’s certified dope.

9. Is there irrelevant information cluttering up your contact, company, and deal records?

The problem: if your company is using HubSpot for both sales and marketing (or customer service, or your website), you’re likely going to have a lot of users in there.

If you aren’t the one who set up your portal, you likely go to contact, company and deal records and end up seeing a bunch of information on the left and right-hand sidebars that is completely irrelevant to you.

No one wants to waste time combing through a bunch of irrelevant information to get to what they’re really looking for.

The Tip: Thankfully, you can not only customize your own record view in each different record type (contact, company, deal and ticket), but you can create custom record views for your entire team. This means the marketing team can have a completely different default view than the sales team.

Get the low down here:

Customizing Your Records Views

The dopeness: You would be amazed at how much time someone can waste just looking for the information they need on a contact, company, or deal record.

Setting up customized record views is an easy way to make your CRM workflow smooth, while at the same time scaling that experience to the whole organization.

Making everyone’s life easier by seeing the information you need when you need it? That’s certified dope.

10. Ever have issues with making sure the right emails are getting logged and tracked?

The problem: HubSpot’s ability to automatically log your emails is great, except when you end up logging emails you didn’t mean to, like the one you sent your spouse with your grocery list, or the internal email you sent that now everyone in your HubSpot portal can see.

The tip: remember my friend Jess? Well, she also loves helping people fine-tune their email logging and tracking.

I’ll let her show you what I mean:

IMPACT | Fine Tune How You Log and Track Emails in HubSpot

The dopeness: let me speak from experience: there is (pretty much) nothing worse than accidentally logging emails you didn’t mean to. Logging emails means HubSpot has potentially created contacts and therefore a data trail that you have to go back and delete.

Avoiding the pain and suffering of erroneously logged emails? That’s certified dope.

You too can be certified dope

At this point, you may be wondering: holy moly, Carina, there are so many great tips and tricks here, but what else do I need to know to be a certified dope HubSpot user??

I feel you.  We all need a little help getting inspired to take our HubSpot usage to the next level sometimes.

That’s why we put together an event this October that I am so excited about. It’s called HubSpot Training Day and it’s for anyone who wants to one-up their HubSpotting.

And if you’re looking for more help becoming certified dope, reach out — we’d love to help.





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